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Job Postings  TOWN OF GLOCESTER SENIOR CLERK - TREASURER'S OFFICEPOSITION SUMMARY:
This position performs computerized payroll, accounts payable, certain accounting/general ledger and clerical duties as assigned within
the Department of Finance [includes Glocester Schools Business Office]. This is a responsible, non-supervisory position reporting to the Administrative Aide. Wage rate ranges from $16.97 to $18.86 per hour plus benefits.PRINCIPAL DUTIES & RESPONSIBILITIES:
- Process payroll through posting to general ledger - includes data entry of hours and earnings, employee file maintenance, etc.
a. Perform appropriate maintenance of employee files [master control information].
b. Accurately calculate employee compensation amounts.
c. Accurately prepare, data enter and balance ADP Payroll.
d. Review payroll audit reports. Analyze for accuracy. Recognize and correct errors.
e. Prepare payroll warrant/JE and post to general ledger.
f. Ensure compliance with Federal and RI employment laws, IRS Codes, and deferred compensation plans
- Maintain confidential personnel files.
- Maintain sick and vacation records.
- Participate in new employee orientation and facilitate their interaction with the Personnel/Finance Department and Glocester School Business Office.
a. Process W-4s, I-9s, Health and Dental Insurance, Life Insurance, Retirement, and voluntary deduction forms for new employees. Process change forms as needed.
- Prepare advertising for personnel vacancies.
- Prepare and process requisitions and purchase orders in accordance with the procurement policies.
- Monitor supporting quotes [for vendor invoices] for price and comparability of product.
- Accurately assemble accounts payable documents [requisitions, purchase orders, packing slips, invoices], assign account numbers, and data enter and prepare disbursements. Post to general ledger.
- Maintain accounts payable and W-9 records.
- Participate in the posting, balancing and review and reconciling of general ledger and subsidiary accounts.
- Review 'budget vs. actual' reports for reasonableness and accuracy and correct as needed.
- Prepare and post adjusting journal entries.
- Ensure interfund balances agree.
- Ensure integrity of Town and School financial data and records.
- Ensure compliance with generally accepted accounting principals and practices. Interface with external auditors and assist with annual audit.
- Ensure compliance with RI General Laws, Glocester Town Charter, and Town Policies and on all matters relevant to the Finance Department.
- Type and file correspondence, letters and forms.
- Update fixed asset records.
- Assist the Recreation Department.
- Other duties and responsibilities as assigned by the Administrative Aide and/or Director of Finance.
SKILLS & ABILITIES:
- Ability to perform detailed work with numerical data and to make arithmetic computations rapidly and accurately.
- Ability to complete tasks within allowed timelines and deadlines.
- Ability to organize and maintain files.
- Better than average analytical skills. Ability to act independently and think creatively. Ability to reason and detect and solve problems.
- Must be highly motivated.
- Ability to learn quickly and follow oral and written instructions.
- Ability to establish and maintain effective working relationships with residents, customers, Town and School employees and vendors.
- Ability to work and contribute in a team setting.
- Ability to prepare, read, understand, and correct 'budget vs. actual' reports and a general ledger.
- Ability to prepare routine reports and records.
- Self management/self discipline.
- Good communication skills.
- Proficient with Microsoft Office (Word and Excel) and Wordperfect 12.
- Proficiency with Microsoft Office Great Plains (Dynamics) and ADP and E-time software a plus.
- Good understanding of municipal and school work environments and interaction between departments.
TRAINING & EXPERIENCE:
High school graduate with at least five years experience with bookkeeping/accounting; personnel, payroll and benefits; accounts
payable; and general ledgers or any equivalent combination of experience and training which provides the preferred knowledge, skills
and abilities. APPLICATION PROCEDURE:
Apply Online
The Town of Glocester does not discriminate on the basis of race,
color, national origin, sex, religion, age or disability. EOE.
The Town of Glocester is an Equal Opportunity Employer. |
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